Group bookings and IDAC: one form per traveller

Overview

Group Bookings and IDAC: One Form Per Traveller If you're traveling to Indonesia as part of a group, you'll need to submit individual All Indonesia Arrival Cards (IDAC) for each traveller. While group members often share flights and accommodations, Indonesian immigration requirements mandate that every visitor completes their own electronic IDAC form before arrival.

How IDAC Submission Works for Groups

Each member of your travel group must complete their own IDAC application through Indonesia's official immigration portal. There is no single "group form" option - every adult and child needs their own submission, including infants.

Key Requirements for Group IDAC Applications

The only exception applies to family groups where children are included on a parent's passport (some countries still issue these). In this case, the parent would complete one IDAC listing all travelers on that passport.

• Separate submissions for every traveller, regardless of age
• Unique passport details for each application
• Individual email addresses for receiving approvals
• Personal travel details including seat/flight numbers

Processing Group Applications Efficiently

While each IDAC must be submitted individually, there are ways to streamline the process for groups:

1. Gather Information in Advance

Create a master list with all required details before starting applications:

• Full names as they appear on passports
• Passport numbers, issue/expiry dates
• Flight details (airline, number, arrival date)
• First night's accommodation address in Indonesia

2. Use a Shared Email Strategy

While each application requires a unique email, you can:

• Create alias emails (e.g., groupName+1@domain.com)
• Use a shared group email that multiple people can access
• Designate one person to receive all approvals

3. Submit During the Optimal Window

The IDAC system accepts applications 2-3 days before arrival. For groups:

• Submit all forms during the same session to ensure consistency
• Double-check all details match across applications
• Verify passenger names exactly match flight manifests

Using Our Independent IDAC Service for Groups

IndonesiaArrivalCard.com provides a paid, independent service to help groups complete their IDAC requirements. Our $15 per traveller fee includes:

Important notes about our service:

• Form completion for each group member
• Error checking across all applications
• Consistent data entry for uniform submissions
• Batch submission during the optimal 2-3 day window
• We are not affiliated with the Indonesian government
• The official portal (https://allindonesia.imigrasi.go.id) remains free to use
• Our fee covers convenience and assistance only
• We cannot guarantee approval - that's always at immigration's discretion

Special Considerations for Large Groups

Tour groups, school trips, and corporate travel parties should note:

Charter Flights

If your group is arriving on a private or charter flight, you'll still need to complete standard IDAC forms listing your specific flight details.

Split Arrivals

When group members arrive on different flights/days, each needs their own IDAC submitted according to their specific arrival timing.

Accommodation Changes

If your group scatters to multiple hotels after arrival, list the first night's accommodation that applies to everyone. Don't list subsequent hotels that only apply to some members.

Common Group Submission Mistakes

Watch out for these frequent errors when submitting multiple IDAC forms:

• Using the same email for multiple applications
• Inconsistent flight details across group members
• Misspelled names that don't match passports exactly
• Submitting too early (more than 3 days before arrival)
• Assuming children don't need their own forms

IDAC Approvals for Groups

Each group member receives their own approval notification via email. There's no "group approval" document. Before traveling:

• Confirm every member has received their approval
• Print or save digital copies of all approvals
• Carry copies of everyone's passports as backup

1. Can one person complete IDAC forms for everyone in our group?

Yes, one person can submit all forms, but each traveller still requires their own separate application with unique details.

2. Do children need their own Indonesia Arrival Card?

Yes, every traveller regardless of age needs their own IDAC unless they are included on a parent's passport.

3. What if our group has last-minute additions?

Any new travellers must complete their own IDAC during the 2-3 day pre-arrival window. Late additions cannot be included in previously submitted forms.

Remember that IndonesiaArrivalCard.com is an independent paid service ($15 per traveller) not affiliated with any government. For official information, always check the official IDAC portal.

When preparing group travel to Indonesia, allocating time for proper IDAC preparation ensures smooth processing. While the requirement for individual submissions adds steps compared to some countries' group systems, careful organization makes the process manageable for any size group.

Our service specializes in handling bulk submissions while maintaining accuracy across all applications. We verify each group member's details against travel documents and submit during the ideal 2-3 day window before arrival. However, approval remains at the discretion of Indonesian immigration authorities for every individual application.

For large groups especially, the minor investment in our assistance often proves worthwhile by avoiding errors that could delay members at immigration. Whether you choose our service or complete the forms directly through the official portal, remember that compliance with Indonesia's one-form-per-traveller policy remains essential for all visitors.